The Senior Executive Assistant provides high-level administrative support to the President and Executive Leadership team which consists of the Vice President of Finance and Administration, Vice President of Operations and Vice President of Sales and Marketing.
This individual assists the Board of Commissioners and undertakes administrative functions to ensure that the business development, operational, and office functions are carried out effectively and efficiently while possessing strong interpersonal and professional skills to communicate and interface with all levels of New Orleans Ernest N.
Morial Convention Center (NOMCC) staff as well as others within the financial, legal and governmental communities.
MAJOR ACCOUNTABILITIES include the following.
Other duties may be assigned.
Act as the point of contact between executives, clients, and board commissioners on behalf of the Executive Leadership Team.
Field phone calls, take requests for meetings, and coordinate various aspects of interdepartmental communication as necessary Coordinate daily calendars of the Executive Leadership team, including taking requests for meetings, coordinating travel arrangements, accommodations, and other itinerary specifics.
Secure meeting venue/room, audiovisual needs, arrange security escorts and transportation as appropriate.
Provide administrative support on-site during meetings including preparation of any needed materials such as activities, agendas, etc.
Process and manage confidential information including submitting and reconciling expense reports, invoices, monthly billings, and budget reports and resolve any discrepancies.
Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees, and board commissioners.
Assist with public information requests and legal requests (including lawsuits).
This includes monitoring status of request so information distributed timely and maintaining a schedule of such to ensure an organized file.
Serves as the Executive Leadership team’s liaison to the Board of Commissioners and manages Board activities, which include coordinating monthly Board meetings, periodic Board staff lunches/receptions/ new Board member orientations; arranging hotel accommodations for out-of-town guests; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting material.
Oversees the training and support of the Executive Assistant and Executive Secretary.
ACCOUNTABILITIES FOR SUPERVISION Participate in decisions related to the selection, promotion, transfer, pay and discipline of assigned personnel.
Orient employees to MCCNO policies and procedures, clearly communicate job duties and responsibilities so individuals may proceed with certainty in the performance of their positions.
Assist or personally conduct or oversee in training for new employees to ensure established procedures are clearly understood and followed.
Monitor the work performance of assigned personnel on a continual basis, conduct effective performance appraisals, and take corrective action whenever necessary.
Create a working climate in which assigned personnel are motivated to develop their skills and abilities and demonstrate by personal example the desired standards of conduct and work performance.
Administer MCCNO policies in a fair and equitable manner with regard to discipline, tardiness, absenteeism or insubordination and fully document all incidents and actions taken.
QUALIFICATIONS Bachelor's degree from four-year college or university; and six to ten years related experience and/or training at the executive level; or equivalent combination of education and experience.
Must have an intermediate proficiency in Microsoft Excel and an advanced proficiency in Microsoft Word and Power Point.
The MCCNO offers a competitive benefits package, which includes FREE PARKING