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Program Assistant II 

resume-library  |  United States  |  

United StatesUnited States (US)
Information Technology/Programming Mobile
Work Type:
Work Time:
Full Time


Program Assistant II


The School of Veterinary Medicine is seeking an out-going, service oriented, self-motivated individual ready to be a part of a great team. This person will provide primary support to the SVM Office of Student Services (OSS), students in the SVM program, prospective students, as well as faculty and staff. They will support the day to day operations of the OSS along with planning and implementing a wide array of internal and public-facing events.


Support the organization and efficiency of the Office of Student Services (OSS).

Represent the SVM program in a positive and professional manner with students, staff, faculty, and the community.

Serve as a first point of contact for outside academic units, students, faculty, staff, potential students/parents, and alumni.

Provide support to administrators, faculty, academic, and/or research staff.

Perform office management duties, including scheduling, filing, preparing paperwork, ordering supplies, and/or managing inventories.

Seek ways to improve efficiency of services and develops processes to streamline procedures.

Maintain and create website content for the associated program websites.

Provides support in program compliance activities.Aid and support recruiting and admissions.

Aid and support recruiting and admissions.

Advise public and other institutional partners on university and college academic policies, procedures, and requirements for DVM degree preparation and completion.

Work with admissions coordinators at WSU to ensure policies and procedures on both campuses are consistent.

Create content and update USU veterinary education program admissions brochure, other pamphlets and news releases.

Provide information to pre-veterinary students and applicants about the admissions process via phone, email, and in person meetings.

Make recruiting visits to offsite venues to recruit students and meet with pre-vet advisors.

Coordinate the USU SVM Pre-Vet Advisor and Student Conference and other recruiting activities.

Coordinate the onsite in person portion of resident admissions.

Develop, plan, and implement special events.

Coordinate and support monthly events such as the Lunch and Learn series for the SVM students.

Facilitate recurring wellness-centered activities through the Director of Wellness.

Coordinate continuing education (CE) events and conferences.

Manage and coordinate larger yearly events such as Orientation and Aggie Wellness Experience (A.W.E.); the Reindeer Express; and Second Year Sendoff.

Train and guide student and/or part-time employees in support of events.

Prepare budgets associated with events.

Performs miscellaneous job-related duties as assigned.


Minimum Qualification:

Two years of experience or an associate degree/technical training is required.

Knowledge, Skills, and Abilities: 

Exceptional organizational skills and time management skills.

Excellent verbal and written communication skills.

Excellent customer service skills.

Skilled with computer programs and related software, including website content management software such as OU.

Excellent critical thinking skills.

Skilled in creative problem solving.

Skilled with basic office equipment, including printers, copiers, and telephone systems.

Ability to handle sensitive and confidential business data and personal information.

Ability to work without supervision.

Knowledge of, or ability to learn and incorporate, University policies and procedures.

Required Documents:

Along with the online application, please attach:

Resume/RESUME to be uploaded at the beginning of your application in the Candidate Profile under “Resume/RESUME”

Contact information for three professional references

Cover Letter - to be typed/pasted at the end of your application

Document size may not exceed 10 MB.

Advertised Salary:

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The School of Veterinary Medicine is a part of the College of Agriculture and Applied Sciences. The School is on track to become a four-year program in the future. It is an exciting time for the program, and an opportunity to join a great team!

University Highlights:

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful , a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a  to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at (phone number removed) or submit a request at


USU Land Acknowledgment

Please visit our website to learn about of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, , Old Main Rm. 161, (phone number removed)

Title IX Coordinator Hilary Renshaw, , Old Main Rm. 161, (phone number removed)

For further information regarding non-discrimination, please visit , or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, (phone number removed),

U.S. Department of Education, Denver Regional Office, (phone number removed), 


*updated 04/18/2022