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Senior Administrative Assistant - Human Resources 

resume-library  |  United States  |  

United StatesUnited States (US)
Work Type:
Work Time:
Full Time


Senior Administrative Assistant - Human Resources


As a Senior Administrative Assistant, you will assist the leaders of Seneca's Human Resources team in matters of communication, organization, and project completion. This role is a great opportunity to become well-versed and engaged in the Human Resources operations that make a nonprofit successful. You will use your organizational and communication skills to liaise between HR leaders, other Executive Leadership, and agency staff. You will successfully balance multiple projects and collaborate with your team who is equally passionate about providing Unconditional Care to youth and families. This position will have a hybrid work schedule with the expectation that you are onsite once a week at our Oakland headquarters.


“This is a great opportunity to learn how nonprofits function and see the big picture of all services available to children. Everyone loves where we work and is happy to be here, and you get to be the glue that holds the region together within all our programs that do such wonderful things for our kids.”

– Senior Administrative Assistant


At Seneca Family of Agencies, we pride ourselves on building a team of diverse staff and strongly encourage people of color to apply. Our programs are deeply engaged in conversations and trainings on  to bring equity and justice to the youth and families we serve. The driving force behind our growth is our commitment to providing traditionally marginalized communities a network of outstanding mental health, community-based, and educational services.  


Schedule meetings as needed, including scheduling meeting time with participants, drafting agendas, preparing materials, scheduling rooms, sending notices, and coordinating meeting logistics.  

Provide project management support for the HR department's initiatives.  

Create and support internal and external communication, documents and HR initiatives.  

Draft and disseminate offer letters to new employees

Plan and implement events within the HR team, as well as agencywide events as needed

Connect with Seneca employees, program managers, and agency leaders as needed regarding HR initiatives, policies, and updates

Maintain HR expense reports, supplies, and office administration


Experience/education requirements:Bachelor’s degree + 1 year of applicable work experience OR

Associate's degree or equivalent + 2 years of applicable work experience 

High school diploma/GED + 3 years of applicable work experienceApplicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and/or coordination with multiple departments

Ability to work independently and stay organized while multi-tasking and prioritizing projects 

Demonstrated proficiency in Microsoft Word, Outlook, and Excel 

Ability to collaborate with diverse co-workers, partners, and community members 

Must be 21 years of age or older 

Clearance of TB test, physical exam, fingerprints and any other mandatory State/Federal requirements 

Proof of COVID-19 vaccinations and booster 


Full time, Monday - FridayHybrid work schedule


Staring salary at $25 per hour, commensurate with experience.

Additional compensation provided upon passing bilingual language proficiency exam.

Comprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependents.

Employer-paid Employee Assistance Plan (EAP).

5 weeks of flexible paid time off.

We provide a 403b retirement plan.

Scholarship opportunities, ongoing training, and professional development opportunities.

Keywords: Non-profit, Nonprofit, Mental Health, Youth, Advocate, Family, Children, Family, Families, Behavioral Health, Healthcare, Admin, Administrative