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Project Support Specialist 

resume-library  |  United States  |  

United StatesUnited States (US)
Work Type:
Work Time:
Full Time


Project Support Specialist

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its programs focus on building durable public health systems that serve all people. Focus areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force received the 2016 Conrad N. Hilton Humanitarian Prize–the world's largest award of its kind–in recognition of its extraordinary contributions to alleviating human suffering.


TEPHINET Background:


The principal mission of TEPHINET is to strengthen international public health capacity through initiating, supporting, and networking of field-based training programs that enhance competencies in applied epidemiology and public health practice. In addition to this mission, TEPHINET provides administrative and management support to many international public health projects, some of which are related to the field epidemiology training programs.




Leads and provides project management support for a variety of projects which may involve financial administration, compiling and reviewing metrics, the upgrade of software systems, etc. Develops and manages project time lines.

Works closely with project team/departments to identify and resolve concerns.

Assumes responsibility for timely delivery of project deliverables as scheduled.

Develops and maintains databases and reports.

Designs presentations in support of department's needs.

Tracks departmental budgets and forecasts future budget needs.

May plan and coordinates special events.

May maintain and update the departmental website.

Performs related responsibilities as required.




Project Coordination:


Participates in the development and implementation of project related contracts and sub-awards, tracks compliance, and reports variances.

Drafts contracts, budgets, and donor reports with direction from manager.

Creates, submits, and processes partner/donor requests on a regularly incoming basis.

Provides programmatic assistance in tracking the budget, activities, and timelines for several projects at a time.

Coordinates meetings with project partners/stakeholders

Manages small grant awards to overseas residents

May support procurement of supplies for project(s)



Knowledge Management:


Develops and manages tracking tools to monitor and report project performance metrics.

Tracks and reports project deliverables, performance and risk using appropriate tool.

Generates and disseminates project reports for project teams and external stakeholders including meeting minutes, status and progress updates, and contributes to monthly, quarterly and annual reporting as needed.

Collects and reports on data from projects and programs to contribute to newsletter articles, papers and presentations

Collects or develops concept papers and assists in the creation and submission of grant applications

Coordinates the updating of relevant content on TEPHINET project and related web pages and shared project files


Conference Support: 


The Project Support Specialist will spend 50% of their time supporting the TEPHINET Events Manager in planning and executing virtual and in-person network exchange and information sharing events and will play a key role in the planning and execution of the TEPHINET Global Scientific Conference.




May supervise work-study students and volunteers. Performs other related duties as required.

Participates fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management



Up to 15% domestic and/or international travel is required.




A bachelor's degree and three years of project, financial and/or administrative management experience or an equivalent combination of education, training and experience.

Proficiency with Excel and Access.




Five years’ experience specifically related to the position.

Technical proficiency in working with project management and communications software. Advanced Microsoft office skills – Access, Excel, PowerPoint, Word High degree of planning and organizational skills.


NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: (phone number removed) (V) | (phone number removed) (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (phone number removed) (V) | (phone number removed) (TDD). Please note that one week advance notice is preferred.