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Program Assistant, New York Meetings 

resume-library  |  United States  |  

United StatesUnited States (US)
Information Technology/Programming Mobile
Work Type:
Work Time:
Full Time


Program Assistant, New York Meetings


The Program Assistant will be a member of CFR’s Meetings Program, which brings major international and domestic officials, thought leaders, and others together with CFR members over the course of more than 100 meetings each year. 

The major responsibilities of this position will include (but are not limited to)::

Handling registrations for over 100 CFR meetings, conferences, and symposia on the member website and other online resources

Extensive use of membership database requiring advanced skills to write and execute statistical queries, enter event attendance data, generate general database reports, and compile Meeting statistics

Tracking and reporting daily on audience development for upcoming events

Preparing program rosters for all events and creating program booklets for special lectureships, symposia, and conferences

Drafting, sending, and following up on invitations to potential speakers

Preparing vouchers for payment to vendors

Communicating professionally with CFR members, visitors, media, and staff; by phone, email, and in person

Helping to schedule internal staff meetings and performing administrative duties as needed for departmental functions

Developing and researching ideas for the substance of select CFR meetings, including relevant topics, potential speakers, and intellectual structure of events on U.S. foreign policy, international economics, and other related issues

Providing administrative support for Meetings leads of events, as well as attending and staffing meetings to assist with logistics. While meetings are virtual, also acting as back up operator on Zoom

Coordinating logistics for select meetings each year, including drafting meeting announcements, speaker and presider invitations, maintaining database of event information, audience development, posting meeting information and related readings on the CFR member website

Acting as a liaison between CFR and the presiders and speakers for events, including providing all the necessary details for each meeting such as room set-up, discussion format, and registered attendees

Handling post event work, including writing thank-you letters, processing vouchers, and entering attendance data

Communicating professionally with CFR members, visitors, media, and staff; by phone, fax, email, and in person

Administrative duties as needed for departmental functions


Bachelor’s degree in International Relations or a related field with high academic achievement

One year related experience, with some event planning experience preferred

Knowledge of current foreign policy issues, ongoing debates, and structures of U.S. and international policymaking

Self-starter with excellent attention to detail, strong organizational skills, and the ability to handle multiple tasks

Flexible, positive, team-oriented attitude

Strong research skills and written and verbal communication skills, including proofreading and editing ability 

Strong computer skills in MS Word, Excel, Outlook, and database management

Ability to work flexible hours (many events are held over breakfast or in the evening)

About CFR:

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, (url removed).


The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.


The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.