SUMMARY: Under general supervision, create and maintain the accounting records for the company using the QuickBooks applications.
Reconcile all accounts as needed.
Interface with outside accounting experts such as tax CPA, auditors.
Assist the accounting department manager or owner in running and customizing reports that provide business analysis and results.
Perform banking functions as required.
DUTIES AND RESPONSIBILITIES: General Setup and Accounting Records: Create and maintain QuickBooks data.
Understand the account and company setup steps and maintain a general knowledge of the major areas of the QuickBooks.
Export periodic backups of the QuickBooks data.
Create and maintain vendor records, including contact information, payment terms, and any other information required.
Create and maintain customer records including contact, delivery and payment information.
Transactions: Invoice customers.
Upon approval, distribute invoices to customers via email or mail.
Manage bills received from vendors.
Create and maintain time tracking records, if applicable.
Prepare or monitor the preparation of payroll.
Make journal entries as directed.
Reconcile bank accounts and perform account analysis on assets and liability accounts.
Miscellaneous: Make bank deposits, order checks, verify bank drafts and charges, and resolve bank errors.
Work with CPA as requested.
Answer questions from vendors, employees, and customers about their bills, paychecks, and invoices.
Understand the capabilities of each level of QuickBooks including Free, Basic, and Plus.
Understand the add-ons that work with QuickBooks, such as payroll, credit cards, and online banking.
Be knowledgeable about what’s available.
Stay briefed on Intuit updates and news that affect the QuickBooks application and accounting rules and requirements.
Perform miscellaneous job-related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent knowledge of computers and the Internet.
Work fluently with Microsoft Office, email, browsers, Windows operating systems, and PCs.
Ability and knack for working with numerical data.
Attention to detail.
Knowledge of double-entry bookkeeping is preferred but not required.
Knowledge of business and accounting terms such as profit, ROI, assets, liabilities, etc.
Ability to effectively manage time, meet deadlines, and work under pressure.
Ability to work independently and as a member of a team.
Ability to communicate effectively, both orally and in writing.
Knowledge of general office procedures, such as copying, faxing, filing, and shredding.
Innovative and creative in the form of continuous improvement to internal processes.
Flexible and adaptable to change.
EDUCATION REQUIRED: Two-year community college business degree with bookkeeping or accounting courses required.