The Administrative Assistant - Senior will have responsibilities include but not limited to: Manage email and calendar, schedule meetings, and answer phones Qualifications: The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an organization of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and travel.
Welcomes guests, customers and business partners by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Skills/Qualifications: 5 years experience supporting at the executive level Excellent calendar management skills, including the coordination of complex executive meetings Experience assisting management with the creation of PowerPoint presentations Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Experience scheduling travel arrangements for management