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Adminstrative Assistant 

adzuna-us  |  United States  |  

United StatesSanta Barbara, CA, 93190
Work Type:
Work Time:
Full Time


One of the fastest growing companies is seeking Licensed Mortgage Professional Administrative Assistant in Santa Barbara, CA.

Position Summary: The Licensed Mortgage Professional Administrative Assistant is responsible for making sure the office is open for hours of business 8:00am – 5:00pm.

They provide administrative support for the Branch Manager.

They are expected to act in a professional, friendly, and hospitable manner, as they are often the first impression that an individual has of our Company.

Essential Duties: Greet guests in a professional, friendly, and hospitable manner and notify employee of guest arrival Order and execute Borrower and Realtor Marketing Campaigns, including sending Birthday Cards, Thank You Notes, Realtor Marketing Pieces, & Closing Gifts Responsible for updating marketing lists Plan and execute events; Plan and execute social media posts Create Open House flyers; Coordinate and send marketing campaigns; Create and send marketing videos Responsible for opening and closing the main entrance (lock doors, turn off lights) Assist with answering Post Closing and Loan Servicing questions Sign for packages and notify recipient of delivery Coordinate having cards signed for various employee programs Send out company announcements to branch Mail items and sort mail for office employees Creates welcome signs for guests Pull Daily Branch Pipeline Reports Responsible for keeping the branch clean and tidy Organize and provide a daily call list for the Branch Manager first thing each morning Manages Branch Manger’s calendar and confirms all meetings the day prior Order and track office supplies Maintain corporate credit card budget with Branch Manager Will answer phone calls and route calls accordingly Other duties as assigned Excellent customer service skills High level of confidentiality is essential Provides strong customer service to internal and external customers Ability to develop positive relationships Exceptional organization and time management skills Ability to manage multiple tasks and deadlines in a fast-paced environment Must be able to implement written procedures Independent, self-starting, team player with a positive attitude Basic Qualifications: High School Diploma, GED, or equivalent At least 5 years of administrative assistant experience At least 1 years of mortgage industry-related Basic proficiency in PC skills that include Excel, Word, PowerPoint, and Microsoft Outlook Basic proficiency in Salesforce.

Excellent written and verbal communication skills Preferred Qualifications: 5 years in administrative assistant experience 2 years of mortgage industry-related preferred Advanced proficiency in PC skills that include Excel, Word, PowerPoint, and Microsoft Outlook Advanced Salesforce experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.