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Administrative Assistant II. 

adzuna-us  |  United States  |  

United StatesBMS Dr, NJ, 08648
Work Type:
Work Time:
Full Time


ABOUT THE ORGANIZATION: Catholic Charities, Diocese of Trenton, is the 15th largest Catholic Charities agency in the U.S.

and 10th largest nonprofit within the state of New Jersey with an annual operating revenue of more than $40 million.

Annually, a staff of 600 provides more than 100,000 people in Burlington, Mercer, Monmouth and Ocean counties with support related to housing, food, mental health, specialized children's services, addiction treatment and domestic violence services.

A private nonprofit recognized by the Chronicle of Philanthropy as one of the most fiscally efficient in the country, the organization uses less than 10 percent of our revenue for administrative costs.

We are a recognized leader in trauma-informed work and have pioneered integrated healthcare in the State.

Catholic Charities, Diocese of Trenton, is a great place to work We are mission-driven, family-friendly, and passionate about service to our communities.

We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, I.T., Finance, Marketing, Nursing, and Government Relations.

When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion.

Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs.

Catholic Charities is a faith-inspired organization and Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at :

JOB SUMMARY: This position provides administrative work that is of a specialized nature, sometimes performed without procedures to guide actions.

ESSENTIAL FUNCTIONS: Schedules and organizes complex activities such as meetings, travel, and departmental activities Acts as a project manager for special projects, which may include planning and coordinating presentations, disseminating information and organizing events Acts as liaison with other departments and outside agencies Assists with the management of the supervisor’s schedule Answers the phone, greets customers/visitors Records and documents meetings Designs and types general correspondence, memos, charts, tables, graphs, etc.

Organizes and prioritizes large volumes of information and calls May supervise other staff OTHER DUTIES: KNOWLEDGE/SKILLS/ABILITIES: Extensive knowledge of office administrative procedures.

Analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work.

Proficiency in computer skills.

SUPERVISORY REQUIREMENTS: possibly MINIMUM QUALIFICATIONS: AA degree or 4 years of related work experience.

One year of supervisory experience, if applicable.

Excellent interpersonal skills, project coordination experience and ability to work with all levels of internal management as well as outside clients/vendors.

Proficient in word processing, spreadsheets and/or other office applications.

Must pass skills test.