The Job Auction Country

Share On

Executive Assistant - Consumer Team 

adzuna-us  |  United States  |  

United StatesNew York, NY, 10261
Work Type:
Work Time:
Full Time


Our client, an advisory firm, is seeking to hire an Administrative Assistant to support their Consumer team.

They are wanting a well-organized, efficient, and proactive team player who can multitask.

The ideal candidate will be able to maintain complex schedules, organize travel, compose emails, and answer incoming calls.

Key Responsibilities: Coordinate all travel arrangements and prepare travel itineraries Confirm flights, cars, meeting locations and attendees, contact details, materials needed, any special arrangements, etc.

Coordinate and maintain all calendar and meeting entries and invitations Coordinate and set up internal / client / prospect meetings and conference calls Responsible for timely preparation of expense reports, accounts payable/receivable and maintenance of billing files Prepare presentation materials and decks for client meetings Liaise with various internal and external parties, including clients and all levels of management Exercise sound judgment and discretion in dealing with highly confidential and sensitive business matters Coordinate group coverage - vacations, holidays, etc.

Ownership and maintenance of various needs of the group (supplies, etc.) and all other general administrative duties Assist in ensuring that the day to day maintenance of facilities is up to appropriate standards Other jobs & duties as assigned Basic Qualifications: Prior experience as an Administrative Assistant, preferably in financial services Team player and excels at working in a team environment Strong organizational skills Excellent attention to detail Ability to handle large variety of details and work under pressure across all levels of organization Proficient in MS Office (Outlook, Excel, Word and PowerPoint) and use of Internet.

Ability to work extended hours as required Proven track record of success in a corporate environment Possess excellent communication and interpersonal skills.

Preferred Qualifications: Associate's degree or higher 5 years supporting teams in a dynamic, fast paced environment Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.

Individuals with Disabilities and Protected Veterans are encouraged to apply.

Find Us on Facebook Follow Us on Twitter Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Pharma and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)